Printing might seem like a minor expense - until you audit it. Many businesses are surprised to learn how much they spend each year on printers, toner, paper, repairs, and inefficient workflows. These hidden costs quietly erode profit margins and productivity.
If your company’s printing is unmanaged, unpredictable, or wasteful, it’s time to consider a smarter solution. In this article, we’ll show you how managed print services (MPS) can help you gain control of printing expenses, improve document security, and streamline operations.
The Hidden Costs of Office Printing
Uncontrolled printing expenses can include:
- Frequent hardware repairs or replacements
- Overstocking or running out of toner and paper
- Unauthorized personal use of printers
- High energy consumption from outdated devices
- Time lost troubleshooting printer errors or waiting for service
- Unsecure document handling
These costs often go untracked and unbudgeted, but they add up fast.
Hidden print costs add up quickly — but with managed print services, you gain control, cut waste, and unlock real savings for your business.
What Are Managed Print Services (MPS)?
Managed Print Services is a solution where a third-party provider oversees your entire printing environment – from hardware and supplies to maintenance and usage monitoring.
With MPS, you gain visibility and control over how printing devices are used across your business, while reducing overhead and boosting efficiency.
How Managed Print Services Save You Money
Beyond Cost: Additional Managed Print Services Business Benefits
- Enhanced Security: Secure print release, user authentication, and document tracking help protect sensitive information.
- Improved Productivity: Employees spend less time managing printers and more time focused on their core tasks.
- Compliance Support: MPS helps you meet data protection regulations by preventing unauthorized access to printed documents.
Optimize Your Print Environment and Save More
In-Touch IT helps businesses cut printing costs and improve document workflows with smart, secure managed print services. From monitoring usage and reducing waste to streamlining maintenance, our solutions are tailored to your business needs. Let us help you print smarter and spend less.
Is It Time to Reassess Your Print Strategy?
If you’ve never conducted a print audit or reviewed your actual costs, there’s a strong chance you’re overspending. Signs it’s time to consider MPS:
- Unexplained supply expenses
- Frequent printer breakdowns
- No usage tracking or user restrictions
- Growing concerns about security and compliance
- Lack of standardization across printer models
How In-Touch IT Helps Businesses with Managed Print
At In-Touch IT, we offer custom-managed print solutions for businesses of all sizes. Our services include:
- Print environment assessments and cost audits
- Hardware consolidation and recommendations
- Secure print release implementation
- Usage analytics and reporting
Supply management and support
Let us help you regain control of your print environment and turn a budget drain into a streamlined, cost-effective operation.
